Grand Traverse County Board of Public Works - 6/13/2019

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Board of Public Works Regular meeting
Thursday, June 13, 2019 9:00 AM
Agenda

Thursday, June 13, 2019 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Unless there are any objections, the meeting minutes of May 9, 2019 are approved1

REPORTS

1. Legal Counsel
2. Jacobs's Monthly Operating Report15
3. Engineer of Record
4. Shop Manager31
5. Director32
a. Finance Committee
b. Personnel Committee
6. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

ITEMS Approved by Staff

7. DPW Budget Status & Budget Amendments47

(Claims and claims reports are available for review at any time upon request.)

8. Jacobs's - Monthly Operations Invoice ($33,445.78)78

ITEMS TO BE PAID After Approval by Board

9. Olson, Bzdok & Howard, P.C.
10. Gourdie-Fraser April & May invoices $3,233.7579
11. Jacob's - Capacity Study $5,189.0087
12. City of Traverse City Wastewater Treatment Plant Invoices:

WWTP Invoice #96086 for March 2019 ($102,899.55)93

WWTP Invoice #96153 for April 2019 ($113,797.57)103

13. City of Traverse City Water Invoices:

Water Invoice #96089-Elmwood Greilickville Township Jan.-March ($1,547.65)106

Water Invoice #96087-Garfield Township-Jan.-March ($112,031.67)112

Water Invoice #96088 Peninsula Township Jan.-March ($7,893.54)116

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

UNFINISHED BUSINESS

14. STF Grit Study: Amendment to JACOBS Structural Evaluation Agreement121

NEW BUSINESS

15. Memo Re: 2019/2020 City Water/Sewer Budgets128
16. 2020 Budget Memo134

PUBLIC COMMENT - Refer to Rules and Public Comment/Input

NOTICES: As listed

17. The next BPW Personnel Committee Meeting will be held on June 11, 2019 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.
18. The next regular BPW Finance Committee Meeting will be held on July 3, 2019 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.
19. The next regular meeting of the Board of Public Works will be held on July 11, 2019 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

RULES AND PUBLIC COMMENT / INPUT

20. All cell phones shall be switched to silent mode or turned off.
21. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
22. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365