Grand Traverse County Board of Public Works - 9/9/2021

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Board of Public Works Regular meeting
Thursday, September 9, 2021 9:00 AM
Agenda

Thursday, September 9, 2021, 9:00 a.m.

Meeting Agenda

2021 Officers:

Chair:Jeff Shaw

Vice-Chair:Doug White

Secretary:Rob Lajko

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

REPORTS

Thursday, September 9, 2021, 9:00 a.m.

Meeting Agenda

2021 Officers:

Chair:Jeff Shaw

Vice-Chair:Doug White

Secretary:Rob Lajko

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

REPORTS

1. Jacobs's Monthly Operating Report1
2. Jacobs's Monthly Operating Report1
3. Engineer of Record
4. Engineer of Record
5. Shop Manager12
6. Shop Manager12
7. Director/Finance15
8. Director/Finance15
9. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

MEETING MINUTES: August 12, 202128

ITEMS Approved by Staff

10. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

MEETING MINUTES: August 12, 202128

ITEMS Approved by Staff

11. DPW Budget Status & Budget Amendments40

(Claims and claims reports are available for review at any time upon request.)

12. DPW Budget Status & Budget Amendments40

(Claims and claims reports are available for review at any time upon request.)

13. Jacobs Monthly Invoice: July ($42,351.71)72

ITEMS TO BE PAID After Approval by Board

14. Jacobs Monthly Invoice: July ($42,351.71)72

ITEMS TO BE PAID After Approval by Board

15. GFA Invoices ($1,440.00)73
16. GFA Invoices ($1,440.00)73
17. City Sewer Invoice: ($174,505.76)76
18. City Sewer Invoice: ($174,505.76)76
19. City Water Invoices:
a. Garfield ($167,109.87)99
b. Elmwood ($4,057.56)102
c. Peninsula ($24,070.08)105

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

UNFINISHED BUSINESS

NEW BUSINESS

20. City Water Invoices:
a. Garfield ($167,109.87)99
b. Elmwood ($4,057.56)102
c. Peninsula ($24,070.08)105

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

UNFINISHED BUSINESS

NEW BUSINESS

21. Team Elmer's Invoice ($89,899.11)108
a. Budget Amendment112
22. Team Elmer's Invoice ($89,899.11)108
a. Budget Amendment112
23. OOS Agreement: PFAS Survey Phase 1113
24. OOS Agreement: PFAS Survey Phase 1113
25. Budget Memo116

PUBLIC COMMENT - Refer to Rules and Public Comment/Input

NOTICES: As listed

26. Budget Memo116

PUBLIC COMMENT - Refer to Rules and Public Comment/Input

NOTICES: As listed

27. The next regular BPW Finance Committee Meeting will be held on Wednesday, September 1, 2021 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Road.
28. The next regular BPW Finance Committee Meeting will be held on Wednesday, September 1, 2021 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Road.
29. The next regular meeting of the Board of Public Works will be held on Thursday, September 9, 2021 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

RULES AND PUBLIC COMMENT / INPUT

30. The next regular meeting of the Board of Public Works will be held on Thursday, September 9, 2021 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

RULES AND PUBLIC COMMENT / INPUT

31. All cell phones shall be switched to silent mode or turned off.
32. All cell phones shall be switched to silent mode or turned off.
33. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
34. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
35. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

36. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365