Grand Traverse County Board of Public Works - 2/13/2020

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Board of Public Works Regular Meeting
Thursday, February 13, 2020 9:00 AM
Agenda

Thursday, February 13, 2020 @ 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Unless there are any objections, the meeting minutes of January 9, 2020 are approved1

REPORTS

1. Jacobs's Monthly Operating Report13
2. Engineer of Record
3. Shop Manager31
4. Director33
a. Finance Committee
5. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

CORRESPONDENCE

MMRMA East Bay Sewer #2 Insurance Payment of Claim $19,846.7445

MMRMA Distribution of Excess Net Assets from the State Pool Retention Fund $7,188.0047

MMRMA Distribution of Excess Net Assets to Members $10,768.0049

City of Traverse City Refund for July 1, 2018-June 30, 2019 WWTP Reconciliation ($9,134.63)51

City of Traverse City Refund for July 1, 2018-June 30, 2019 Water Reconciliation ($44,970.53)52

Board Member Basics53

ITEMS Approved by Staff

6. DPW 2019 Budget Status & Budget Amendments54
7. DPW 2020 Budget Status & Budget Amendments87

(Claims and claims reports are available for review at any time upon request.)

8. Budget Amendment #27897 for the Acme Sewer generator project (BPW approved 1/9/2020)120
9. Jacobs's - December 2019 Monthly Operations Invoice #438951 ($24,263.39)122
10. Jacobs's -2019 Out of Scope Repairs Invoice #438951-Q3 ($6,115.69) 124
11. Jacobs's -2019 Reconciliation Invoice #438951-14-CL ($35,234.76)128
12. Jacobs's - January 2020 Monthly Operations Invoice #438951-15-01 ($28,176.85)130
13. Mika Meyers ($884.00) 132
14. Olson, Bzdok & Howard, P.C ($652.50)135
15. Gosling Czubak Acme Pump Station #1 Generator bidding process PO# 9414 ($1,100.00)136
16. Gourdie-Fraser Invoices for Dec.8 to Dec. 31, 2019 ($175.00)147
17. City of Traverse City WWTP Nov. Invoice #97634 ($345,140.25) 151
18. City of Traverse City WWTP Dec. Invoice #97677 ($128,245.13)173
19. City of Traverse City Water Invoices:

Water Invoice #97658-Elmwood Greilickville Township Oct-Dec ($2,103.32)191

Water Invoice #97656-Garfield Township-Oct-Dec ($125,965.59)196

Water Invoice #97657 Peninsula Township Oct-Dec ($9,498.53)201

ITEMS TO BE PAID After Approval by Board

20. Olson, Bzdok & Howard, P.C. ($101.50)206

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

UNFINISHED BUSINESS

NEW BUSINESS

21. Tokay Service Contract207
22. 2020 Budget Amendments220

PUBLIC COMMENT - Refer to Rules and Public Comment/Input

NOTICES: As listed

23. The next regular BPW Finance Committee Meeting will be held on March 4, 2020 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.
24. The next regular meeting of the Board of Public Works will be held on March 12, 2020 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

RULES AND PUBLIC COMMENT / INPUT

25. All cell phones shall be switched to silent mode or turned off.
26. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
27. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365